All users
- Access to company-wide documents
- Access to personal documents
- Document read confirmation
- Signing a document within a signature workflow
- Quick view of documents
- Download accessible documents in PDF format
Documents and Contracts
A cloud-based repository for employment law documents. Store all essential documents capturing the relationship between your business and your employees or contractors in one secure place. Contract documents can also be digitally signed online, completely replacing paper bureaucracy.
Signing contracts
When you upload a contract document, you select users or people outside the company to sign the document. They will then all receive a notification prompting them to sign. Once signed by all parties, they will receive a signed copy of the document.
Digital signature of the PDF document
Convenient signing on a computer or tablet
Signed by users inside and outside the company
Outside people also verify the phone number during the signing process
All parties receive a signed copy of the document
“It works the same way as when you circulate a paper document for people to sign. Only without the paper and without the going around ;-)”
Company-wide documents
Documents that are binding on all employees - guidelines, codes, plans - can be saved so that everyone is asked to read them and acknowledge reading them. This includes new employees when they join in the future.
Repository of binding company documents
Assignment to the entire company or selected teams
Employees confirm reading of the document
New hires will also be asked to read the document
Employee downloads are also recorded
Private documents
Rather than storing an employee's personal document on a computer disk, it is better to save it to a specific employee's personal folder. This way, all these documents can be found on the employee's tab with all the other personal information.
Employee private documents folder
Ideal for an employee's employment documents
Highly secure storage
Security
Files are stored on secure storage within the EU so that they cannot be accessed without access credentials. All document operations are logged, with all application administrators having access to audit log entries.
Files are stored on encrypted storage
Hosted in Germany (EU)
Audit log of all actions associated with the document
FUNCTIONALITY DETAIL BY USER ROLE
Administrators
- Hide module from selected users
- Delegate the Document Manager role
- Insert a public document accessible to the entire company
- Insert a private document for a selected user
- Sending a reminder of a document signature request
- Preview of document signing status
- Preview of users from whom a document signature is required
- Setting up a signature workflow, setting up users from whom a signature is required
- Enabling/disabling the insertion of signature workflows by all users
- Document and workflow archiving
- Deleting a document from the archive
- Deleting a workflow from the archive
- Enable digital signing of documents for the entire company
- Preview audit logs of all documents and workflows