Best HR Software for Nonprofits

Nonprofit organizations often face the dual challenge of managing their HR agenda effectively while staying within a tight budget. The good news is that many HR platforms today offer special advantages for the nonprofit sector, such as discounts, promotional packages through partners, or specialized features. In this article, we provide an overview of best HR software for nonprofits.

Effective human resource management software is essential for handling the unique structure of nonprofit workforces, which often include both paid staff and volunteers. Modern HR technology can improve cost efficiency by automating key tasks and providing dedicated tools for volunteer management, allowing nonprofit HR teams to focus on their mission instead of administrative work.

Personio (50% discount for nonprofits)

What it offers: Personio has an official program for nonprofits that provides a 50% discount upon meeting eligibility requirements.

What it does: Personio is a modular solution ideal for small to medium-sized teams. It handles recruitment, onboarding, attendance, leave approvals, and offers performance measurement tools. If you work with both volunteers and employees and want everything in a single system (including approval processes and access controls), Personio is one of the most comprehensive HR solutions available for the nonprofit sector. It also streamlines employee data management and supports the performance review process through a user-friendly employee self-service portal.

BambooHR (20–50% discount and 50% off implementation fees through TechSoup)

What it offers: Through TechSoup, nonprofits can receive a 20–50% discount on annual subscriptions (both Core and Pro plans) and a 50% discount on implementation and initial setup. Additionally, a 70% discount on the administrative fee is available until the end of October 2025.

What it does: A user-friendly HRIS with an Applicant Tracking System (ATS), leave management, reporting, and performance management tools. It’s a great choice if you want a ready-to-use HR core that can be quickly deployed and easily expanded with optional modules. The platform supports the entire employee lifecycle with strong applicant tracking software and streamlined employee onboarding.

ADP (Access to discounted rates through TechSoup)

What it offers: TechSoup provides nonprofits with ADP software at a reduced price. The discount level depends on the number of employees, with different categories for organizations with up to 49 employees and those with 50 or more. This is an excellent solution for ensuring compliance and meeting all HR needs, particularly for nonprofits operating or having a branch in the USA.

What it does: ADP’s greatest strengths are in payroll and legal compliance. Nonprofits will find its overview page, which details solutions for the sector (such as recruitment, time tracking, and benefits), very helpful. It is well-suited for foundations and organizations with more complex payroll requirements, helping them automate payroll processes and benefits administration to avoid manual payroll processing and meet compliance requirements.

UKG (UKG Pro Giving is free for customers)

What it offers: UKG delivers HR solutions tailored for the nonprofit sector. As an added benefit, it offers its customers UKG Pro Giving, a tool for managing employee donation campaigns and volunteer activities. For organizations looking to align their HR functions with social impact, this is an attractive feature that goes beyond standard HR capabilities.

What it does: UKG is a human capital management tool designed for larger, more structured organizations. It is a good fit if you are a larger organization that needs advanced shift planning, robust compliance features, and wants to foster a culture of giving. Its workforce management capabilities include advanced features designed to meet complex operational demands.

Sloneek (40% discount through TechSoup Czech Republic)

What it offers: Through a partnership with TechSoup Czech Republic, nonprofits can try Sloneek for 14 days for free and then subscribe with a 40% discount—a significant saving for small and medium-sized nonprofits.

What it does: Sloneek handles attendance, shift planning, timesheets, electronic contract signing, and asset management, helping you manage daily tasks and stay compliant with legal requirements. If you are looking for a practical HR software for the nonprofit sector with a Czech interface that can streamline attendance, onboarding, offboarding, and asset management without unnecessary administrative overhead, Sloneek is the perfect choice for you.

How to Choose the Best HR Software For Nonprofits

Before evaluating vendors, analyze your organization’s internal processes. Consider your current operational demands for employee management and your future organizational goals. This includes defining your recruitment needs, performance tracking methods, and the overall goals for your nonprofit HR function. A clear picture of your needs will help you filter out unsuitable options early on.

Verify your eligibility for discounts and learn how to apply.

Many nonprofits can access discounts through platforms like TechSoup (both locally in the Czech Republic and globally). This usually requires confirming your nonprofit status, after which the provider will offer their services at a lower rate.

Calculate and compare the total cost of ownership.

A discount is a great start, but be sure to also consider the costs of implementation, training, user limits, and any paid add-ons.

Evaluate pricing models and customization.

Check whether the pricing is based on a per user per month fee or a flat rate. Assess whether you need a fully customizable solution or if a standard package will suffice. For organizations with specific security or data needs, a single-tenant solution might be necessary, so clarify the level of customization available.

Consider your region and local legislation.

Payroll systems and legal requirements vary by country. Always prioritize local tools and carefully verify what each system covers. Regional availability is typically listed on both the provider’s and TechSoup’s websites.

Check for integration and data capabilities.

Find out if the platform can connect with your existing accounting software, attendance systems, project management tools, or electronic signature systems. This can save you time and reduce the risk of human error.

For nonprofit organizations, HR software is much more than just a system for keeping records. It is the backbone that supports recruitment, manages both employees and volunteers, ensures secure document handling, and maintains transparent processes. A high-quality HR system can be a quiet but strategic ally for any nonprofit, whether you are a small local association of enthusiasts or a large organization coordinating hundreds of people across regions and even countries. Investing in the right nonprofit hr solutions helps nonprofit leaders achieve their organizational goals, sometimes even replacing the need for external hr consulting.