Integrate Sloneek into Microsoft 365, Google Workspace, Slack and Dozens of Other Programs!

May 31, 2024 6 min reading

The average company used about 12.2 apps for work and process management in 2023. However, only 34% of these apps were able to communicate with each other and transfer data. It means that there’s a huge space for duplicate information, inefficiency and mistakes. At Sloneek, we’re aware of this and so we’ve prepared a set of basic API integrations to enable a smooth flow of information among different platforms.

Benefits of integration

The API integration significantly saves time and money by automating routine processes and eliminating the need for manual data entry. For example, linking HRIS to calendar systems allows automatic updates of appointments and absences. The administrative burden, especially on senior staff, can be reduced by tens of hours per month just by taking such a step.

Thanks to data sharing, you’ll always have the same information about your employees and their activities across all digital platforms. You’ll work with better analytics and reporting – more effective decision making and strategic planning can’t be done without integrations.

Which programs should be integrated at first?

When deciding to integrate different apps with HRIS, priority should be given to those that impact daily operations of HR department the most. These include:

Calendar apps: Integration with Google Calendar or Microsoft Outlook allows automatic planning and monitoring of the appointments, absences and other events. You really don’t want to deal with it manually.
Communication tools: Linking to Slack or Microsoft Teams ensures that important notifications are delivered directly to the communication channels used by the employees every day. So, they don’t have to log in to another app only because of entering or extracting the information.
ATS and recruitment systems: Linking with recruitment tools ensures smooth flow of the information about candidates and new employees and so onboarding and other HR processes are simplified.
Accounting systems: Integration with accounting platforms enables automation of payroll processes and benefits administration and so accuracy and efficiency increase.

Slack API integration

Slack is one of the most popular business communication platforms – it’s been a leader for really long time thanks to its simplicity and ability to integrate other tools and apps. It makes the teams’ cooperation easier, saves time and increases their efficiency.

From HR department point of view, Slack’s crucial because of easy communication with the employees: it allows to distribute important messages really fast and promptly for the whole company, but at the same time there’s space for community communication.

Slack integration into HR system

As mentioned above, through API linking, Slack enables HR professionals to automate a number of processes such as onboarding, scheduling interviews or performance monitoring. It leads to more efficient HR management.

Sloneek gets along with Slack. What’s more, it has several possible ways of integration. It’s able to:

Integrate approval of absences and activities by the managers directly in Slack.
Integrate transfer of daily absence summaries of the entire company for easy overview.
Integrate individual event reports for the team members, i.e. integrating of the absences, attendance or activities.
Integrate time tracking – i.e. easy start or stop the timer while working on a task.

Jira API integration

Jira. A popular project management tool. Originally, it was popular mainly among developers. Today, it’s actually one of the standards for any business processes and projects. Companies appreciate Jira especially for its ability to track the progress of the tasks perfectly, work with sprints or files, and also for its flexibility and customization of the options. This naturally requires a wide range of integration with other tools.

Jira integration into HR system

From HR department point of view, Jira is really important because it allows transparent monitoring and management of projects that employees are working on. It enables real-time monitoring of the company’s goals achievement. API link allows HR professionals to monitor the workload of individual team members and, of course, it’ll help in the HR processes as well – recruiting or people management associated with long-term development of company talents.

Sloneek handles Jira integration in several areas. It can:

Integrate Time Tracking: When setting up time tacking in Sloneek, you can select the tasks directly from Jira account and click through to the task in Jira from the activity detail.
Integrate approval of the activities: Managers can take a look at Jira tasks directly when approving the activities and the approved activities are automatically entered into Jira work log.
Integrate activity deletion: Deleting the approved activity in Sloneek is automatically reflected in Jira.
Integrate reports: The activity reports contain links to the corresponding tasks in Jira.

Microsoft 365 API integration

Microsoft 365 is the most widely used office application package. In addition to the best-known ones like Word, Excel or PowerPoint, it also includes Outlook, Teams, SharePoint and OneDrive cloud storage. It’s the most widely used standard in the market and so this understandably claims for the ability of the apps to integrate their functions specifically into Microsoft 365.

Microsoft 365 integration into HR system

From HR department point of view, it’s particularly true. After all, Excel is often used as a “precursor” to the HRIS platform. API connection is therefore absolutely essential if the company wants to be in control of current information and reduce the risk of duplication of documents or events.

Sloneek, in case of Microsoft 365 app package, is able to:

Calendar integration: Sloneek enables to link absence calendars with Outlook, making it easier to manage attendance and plan appointments.
Integrated automatic data transfer: once synchronization is set up, all events entered in Sloneek are automatically transferred to Outlook calendar. It ensures that the employees are always up-to-date with their work events. It allows HR department to manage for example feedback or team meetings without any difficulty.
Import Microsoft Active Directory users automatically.

Of course, Sloneek remembers security and privacy. Synchronization is designed to guarantee safe data transfer among apps. Sensitive information about the employees and their attendance is thus fully protected.

Google Workspace applications API integration

Google Workspace is the second most popular cloud application “package”. Gmail or Google Drive cloud storage users are probably familiar with it. Although, Microsoft has been dominant in business for many years, Google Space usage is on the rise.

Google Workspace integration into HR system

From HR department point of view, it’s crucial to be able to link the main “office” apps with other platforms. Thanks to API link, routine tasks can be automated, duplication of information can be avoided and improved management of the employee data can be ensured.

Sloneek, in case of Google Workspace, can handle a variety of issues. For example:

Integrate automatic import and update of the users: Synchronization ensures the users are automatically imported from Google Workspace and updated regularly.
Integrate calendar linking: Users can link their Google Calendar, allowing easier planning and absence monitoring.
Integrate rules setting: Administrators can set the rules to activate and deactivate synchronization, keeping the user database up-to-date.

Custom API integration?

Every company is different and has its own specific needs and processes. That’s why it’s sometimes necessary to design custom API integration. Sloneek allows adaptation of API integration to fit the unique requirements of each organization as much as possible.

Sloneek enables to transfer more than 50 parameters via its own secure API – the data entered in the database, reports, time tracking, events or competency maps.

Flexibility allows forming of efficient workflows that automate key processes and eliminate unnecessary manual tasks in any HR process. For instance, it’s possible to set up a specific connection that syncs the data among HRIS and CRM systems, accounting platforms or data analytics platforms.

So, it’s up to each company to make a decision – does it want its HR talents to manually transcribe data and find differences between databases in the apps or to take care of the teams and develop the talents? I think, the answer is pretty clear.