As a business owner or manager who gives people assignments or manages their tasks, you are probably familiar with employee absence.
Whether it is sick leave, vacation, or other forms of time off periods, you should know how to manage your employees’ absence effectively.
While we wish this wasn’t true, sometimes employees take advantage of certain situations and engage in bad behavior around employee absence. But it is not just that.
More often than not, it is simply crucial for the managers and CEOs to keep track of when, how often, and why employees take time off. This is to ensure the workplace is functioning properly, employees are committed to their jobs and everyone is treated fairly.
All of this can be done using an absence tracker.
What is it and why does your business need one immediately? Find out from this article.
What is an absence tracker?
In the past, most employers and managers tracked employee absence using simple paper, and more recently Excel sheets. Thanks to the advancement of technology, we now have the chance to engage with more intelligent and modern solutions – automated employee absence tracking software.
Employee absence tracker software is a solution that helps business owners and managers to plan, approve and track employee absences. These tools offer a wide range of possibilities, such as absence overviews, team calendars, monthly reports, and more.
If you want to know why an absence tracker tool like this will benefit your business, keep reading.
Why you need an absence tracker for your business
Absence trackers, also known as attendance trackers, are used by businesses all around the world for various purposes. But what are these purposes?
The below 6 key reasons explain why it is worth investing in a good and reliable absence tracker today. You never know when you might need it, or how much it can change your current workplace management!
#1 Absence trackers speed up workplace processes
First of all, there is no doubt that workplace management tools and software like absence trackers speed workplace processes up. No matter what method you are currently using to check who’s taking time off and when, we guarantee that absence trackers will do a better, and most importantly faster, job.
Some great features include:
- monthly email reports
- team calendar overviews
- absence usage and balance overviews
- custom dials and approval settings
- quick and easy approval and rejection processes
All of these will allow you to save time. The moment you start using an attendance tracker, you will say goodbye to hours of arduous work on paper or Excel sheets. All because absence trackers are meant to make your job less time-consuming so you can focus on more core business tasks.
#2 Absence trackers help you keep track of everyone’s holidays and time offs
Moving on, another benefit of employee absence and attendance trackers is that they allow you to quickly get an overview of what’s currently happening within your workplace.
Do you need to check if James from the marketing department is available next week? Or perhaps you need to know if Brenda from accounting has finished her annual leave already? You may find this information on a marketing calendar, if you have one, but it can also be automated.
A few clicks is all you need to get this data – anywhere you are, as long as you have Internet access. Again, this saves you time and keeps things organized as all this data is in one place. Don’t worry about having to go through emails from last month in search of this type of information – absence trackers will save you from tedious tasks like this.
#3 The whole organization has access to the overall time-off calendar
Moving forwards, let’s now think about the current way your employees or subordinates notify you about their wish to take some time off. Do they call you? E-mail you? Is the process fast and smooth? Probably not.
This is because, as you may suspect, it requires quite some effort to manage employees and their absences.
Imagine that an employee calls you after hours to ask for some emergency time off and you have to check out the company’s absence sheets (which you probably left at the company). As a result, you end up getting back to them later than they would wish or not being able to give them absence approval at all.
However, if you use absence trackers with team-friendly, collaborative calendars, you will never have to stress about carrying your absence sheets with you again. This is because all the important data is available to everyone in real-time.
#4 Absence trackers help you abide by leave laws in different countries and areas
Now let’s look more broadly, at international companies for example. This benefit of an employee absence tracker solution is specifically good from their point of view.
When you deal with workers from different countries, you might already know that there are different employee leave laws out there.
Now how can you make sure that you’re familiar with all of them and don’t risk making mistakes when approving employees’ requests? The answer is, of course, an absence tracker.
Thanks to such tools, you no longer need to worry about not knowing how long annual leaves are, making mistakes in absence allocation, and other types of issues concerning international workplaces. A reliable absence tracker can be set to do these things for you.
#5 You can avoid major lawsuits and fines because of breaking the law
Strictly connected to the previous point is point number 5: avoiding lawsuits and fines.
If you don’t abide by the different rules of different countries we just mentioned, it may be that you end up breaking the law and getting fines. It doesn’t take much to make a mistake or simply forget about a few significant regulations. The good thing is that with absence trackers, you won’t forget, nor make a mistake. Computers and systems are rarely wrong, right?
#6 Reducing absence costs
Last but not least, a good absence tracker will also decrease the number of unnecessary absence requests at your workplace. The more transparent the absence tracker is, the fewer time-off requests you will see.
With a clear team calendar, specified days off, and precise overviews, you will avoid rules violations and misunderstandings.
Transparency in the workplace is important to make sure everyone feels fair, and this includes regular employees, as well as management and business owners. A good absence tracker is your chance to introduce this type of transparency to your workplace in case of employee absence. So don’t hesitate any longer – an attendance tracker really can work wonders.
Get an absence tracker with Sloneek now
Now that you know what an absence tracker, or attendance tracker, is, you are probably thinking about getting one for your company. If that is the case, you have arrived at the correct address.
Let us introduce you to Sloneek: an HR management system that has just the right solution for you for attendance and absenteeism tracking.
With highly advanced features for all users, including employees, managers, and administrators, Sloneek is everything you would and should require from a reliable and trustworthy absence tracker for your workplace.
Sloneek comes with features such as:
- previewing absence balances (vacation, sick days, etc.),
- inserting absence events via web and mobile calendar,
- tagging specific users in comments to notify them about changes,
- quickly approving all pending absence events,
- using predefined templates for the most common absence types,
- generating reports of all drown events
If this sounds interesting to you, give Sloneek a try! After the free 14-day trial, you will quickly see that Sloneek will become an integral part of your employee absence management.
If you were on the fence about an absence tracker in your workplace, we hope that we convinced you to try out a tool such as Sloneek today!
Absence Tracker Frequently Asked Questions
How can an absence tracker help in human resources management?
The cost of employee absenteeism is huge. In the United States alone, businesses lose hundreds of billions every year because of absences. And that number is only going to get bigger as our population ages and more people suffer from chronic illnesses.
An absence tracker can help you keep track of your employees’ attendance and find patterns in their absences. This information can help you make decisions about scheduling, staffing levels, and even benefits.
If you have a lot of employees, an absence tracker can be a lifesaver. It can help you identify which employees are absent more often than others and why.
What are some of the benefits of using an absence tracker?
There are many benefits to using an absence tracker, including reduced absences and tardiness, improved communication between managers and employees, increased productivity, improved morale, fewer accidents and injuries, higher quality of work and greater customer satisfaction.
What kind of businesses can benefit from an absence tracker?
Any business with more than a few employees can benefit from an absence tracker. But businesses with large numbers of employees, shift workers, or remote workers will see the biggest benefits. The bigger your business, the more complex your scheduling needs will be. And an absence tracker can help you meet those needs.
Why is now the time to implement an absence tracker?
Without it, you may simply be hoping that employees are honest about their time off and working the hours they say they are. This can lead to decreased productivity, as well as an overall negative feeling in the office. An absence tracker can help you see where your company may have issues so that you can address them head on. Obviously, this is something that you want to avoid.
Now is the time to implement an absence tracker in your business. It can save you time and money, and help you run your business more effectively.
Are there any other ways to track employee absences?
Yes, there are other ways to track employee absences. You can use a paper system, or you can use an electronic time clock. But these methods have their own disadvantages. A paper system is easily lost or damaged, and it’s hard to keep track of who is working when. And an electronic time clock can be expensive and difficult to install. An absence tracker is the best way to track employee absences. It’s simple, accurate, and easy to use.
If a company doesn’t track employee absences, how can it expect to measure the impact of sick leave on its bottom line?
That’s a great question. The answer is, it can’t. Without an absence tracker, a company has no way of knowing how much time employees are really taking off. This can lead to lost productivity and increased costs. An absence tracker can help you avoid these problems by giving you the information you need to make informed decisions about your workforce.
How does an absence tracker help businesses manage their workforce more effectively?
Many businesses don’t realize how much time and money they’re losing because of absenteeism. An absence tracker can help you see patterns in employee absences, so you can make changes to your scheduling, staffing levels, and even benefits. This information can help you run your business more effectively and save money.
What are some of the biggest challenges companies face when it comes to tracking employee absences?
The biggest challenges companies face when it comes to tracking employee absences are accuracy and data entry. An absence tracker can help you overcome these challenges by providing accurate, up-to-date information. This information can help you make informed decisions about your workforce. Furthermore, an absence tracker can automate data entry, so you don’t have to worry about it.
Should all businesses use an absence tracker?
Most likely so! As we’ve seen, there are many benefits to using an absence tracker. Any business with more than a few employees can benefit from an absence tracker, and the sooner you implement one, the better.