What Is The Share Code Check?

Share code check

In the modern business landscape, verifying the immigration status and right to work of job applicants is a crucial HR responsibility. A share code is a unique security code used in the United Kingdom to confirm a non-uk national’s eligibility to work. Employers use the share code system to comply with legal requirements and streamline recruitment processes, particularly for candidates presenting immigration documents such as a biometric residence permit, biometric residence card, national identity card, or valid passport.

The share code check is designed to efficiently verify an applicant’s right to work and immigration status, especially for foreign nationals, migrant workers, and Irish citizens. The process uses both manual document checks and digital solutions to ensure compliance and security.

Steps involved in the process:

Generate Share Code: Job candidates use government services to generate a share code. After verifying their digital identity, including uploading identity documents or presenting a recent document or new document confirming status, they receive a unique code. This process typically requires applicants to create your account with the official service and sign in.
Share Code Submission: The candidate provides their share code to the employer, who uses it to check right to work share code or check a share code against government records, confirming their visa application status or immigration share code.
Document Verification: Employers verify identity documents such as the biometric residence permit, biometric residence card, national identity card, and valid passport. In digital systems, this step might involve a secure document upload managed by an identity service provider.
Online and Manual Checks: Employers conduct online share code check using government authorities’ systems. If data is missing or unclear, manual document checks may be required, sometimes to confirm information that a recent or new document may not yet show online.
Compliance Evidence: Proper checks and documented results establish a statutory excuse for employers, protecting them from penalties in the event of legal disputes about the right to work.

Ensuring legal compliance with immigration laws and regulations.
Preventing the hiring of unauthorized workers, reducing legal risks for companies.
Protecting sensitive business environments and national security.
Supporting fair and equal employment practices for all applicants.
Providing a better user experience with streamlined onboarding and automated document management.

Features for HR Teams: Sharecode Management Platforms

Modern HR platforms such as Sloneek integrate comprehensive features for account management, digital onboarding, and share code right to work verification:

Comprehensive User Records: Organize employment history and digital identity assets.
Document Management: Secure storage, electronic signing, and compliance with data protection regulations.
Real-Time Updates: Notifications about share code right to work status and immigration status.
Account Management Tools: Easy sign in, created your account workflows, and seamless document upload.
Integration with Identity Service Providers: Facilitates compliance, efficiency, and user experience.

Frequently Asked Questions

Question	Answer
What is a share code check?	Employers use it to verify an applicant’s immigration status and right to work.
What documents are required for a share code check?	Biometric residence permit, biometric residence card, national identity card, and valid passport.
Why is share code check important for employers?	To ensure legal compliance, prevent illegal hiring, safeguard national security, and support fair employment practices.
How do I get a share code?	Applicants sign in to the official UK government service, verify their identity, and generate share code for employers.
What is a right to work share code?	The code proves your right to work in the UK and is checked by employers.
Can Irish citizens use the share code check?	Yes, the system verifies right to work for Irish citizens as well.
What is the role of identity service providers?	They facilitate digital upload and secure management of immigration documents.

Conclusion

Verifying the right to work with a share code check is vital for employers. It ensures legal compliance, speeds up the onboarding process, and protects businesses from risk. By integrating digital solutions such as share code uk systems, HR departments can confidently hire legal workers based on official government-issued immigration documents and manage complex compliance requirements efficiently.

Can we help you?