An HR system that finally brings order across countries
Sloneek helped us unify HR processes across the Czech Republic, Slovakia and Hungary and eliminate manual Excel work. We now have everything clearly organized in one place, significantly fewer errors and automated processes that save us hours of work every month.
Lindt is a global premium chocolate manufacturer operating across multiple markets. The local HR team manages employees in the Czech Republic, Slovakia and Hungary, including retail staff.
As the company grew, the original way of managing HR became unsustainable. The team relied heavily on Excel and email, which led to poor visibility, high error rates and increasing administrative workload.
HR at Lindt
The HR team managed employee data across multiple countries without a unified system.
Changes in personal data were handled via email and manually rewritten. Attendance was tracked in large spreadsheets without consistent structure or employee identification.
As the number of employees grew, this approach became unsustainable.
Challenges before implementation
The biggest issue was attendance and reporting.
Data came from multiple locations and had to be manually consolidated into one file without any consistent structure or linking.
“Processing attendance used to take me around 8 hours per month, which meant one to two full working days,” says Edita Hovhannisyanová, HR Business Partner.
This led to high error rates, delayed outputs and limited visibility into data. Without unique employee identifiers, even basic lookups were impossible: names were written in different formats across files, making it impossible to link records automatically. Everything had to be searched and rewritten by hand, which impacted the speed and consistency of reporting across systems.
Implementation of Sloneek
The implementation was carried out internally across three countries.
It included data consolidation, assigning employee identification numbers and grouping employees based on their needs.
Managers were also involved to ensure the system met their expectations, especially in terms of simplicity and clarity without unnecessary approval processes.
A major advantage was that Sloneek was already adapted to different legislations, which made the rollout in each country much easier.
The first month ran in parallel with the old system, after which the company fully transitioned to Sloneek.
How Sloneek helped
Today, Lindt uses Sloneek as the main HR tool for attendance, documents and reporting.
The system serves as a central hub for both data and communication. Employees have full visibility of their vacation, attendance and personal data, and actively use both the system and the mobile app.
“Thanks to Sloneek, employees now have most of their information in their own hands.”
Introducing unique employee IDs significantly streamlined data mapping and reporting across other systems.
Results
The implementation of Sloneek brought measurable improvements across HR processes.
Attendance processing was reduced from 8 hours per month to approximately 2 hours, saving around 75% of the time.
Manual work was significantly reduced, errors caused by data rewriting were eliminated and overall data accuracy improved.
The team gained better data visibility, faster reporting and improved compliance across HR processes.
Automation of repetitive tasks allowed the HR team to focus on more meaningful work instead of administration.
“If I had to make the decision again, I would choose Sloneek again.”
Choosing the right HR system
When selecting a new HR tool, Lindt evaluated multiple solutions, including larger market players.
Sloneek stood out thanks to its simplicity, user friendly interface, experience in retail and local presence in CZ, SK and HU.
A key factor was also the price to performance ratio.
From a leadership perspective, simplicity and clarity of processes were essential, especially avoiding unnecessary approval workflows.
Payroll and data handling
Lindt handles payroll inputs through Excel exports.
During the selection process, it was crucial to ensure that the system could export data in the required format and scope for further processing in other systems.
Recommendation
According to Lindt, moving away from Excel becomes essential as the company grows.
An HR system not only brings better visibility and time savings, but also significantly reduces errors and improves data management across the organization.
